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    International Center for Chemical and Biological Sciences
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    International Center for Chemical and Biological Sciences
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    International Center for Chemical and Biological Sciences
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    International Center for Chemical and Biological Sciences
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ICCBS Requirement for Tender & Quotation

Latest Version

ICCBS Requirements for Tenders

TERMS & CONDITIONS

 

1. Tender documents can be obtained or downloaded on payment as per specified in the tender advertisement in the form of valid pay order / bank draft in favor of Director, ICCBS. Please write tender number and bidder's name on the back of the pay order/ bank draft.

2. On the bid envelope, following information must be given clearly: Tender number, bidder's name, telephonic contact. Bid should be properly signed/stamped.

3. Completely filled summary sheet of the bid (explicitly mentioning all currently applicable Taxes) should be attached on top of the submitted Tender, otherwise bid would be rejected.

4. Summary of bid should be made as mentioned below:

In case of import, total bid value in C & F (in any foreign currency) @ Rs. ___ (U.S. $, €, £, ¥ etc).
In case of local purchase, total bid value in Pak Rupees including GST (FOR) ________.
Earnest money @ 2% of the total bid amount (including freight, all taxes etc.) _______.
Pay order (should be enclosed with the bid) _________.
Date and signature.

5. Earnest money will only be accepted in the form of pay order / bank draft in favor of Director, ICCBS. Please write tender number and bidder's name on the back of the pay order/ bank draft.

6. In case of two options of an item are quoted, earnest money for both the options should be attached with the bid.

7. While quoting items, kindly clearly indicate the tender document number, serial number and page number.

8. If a bid is invited through two envelopes procedure, the bid envelope must have two separate sealed envelopes (one envelope having all technical details except bid value and second envelope having only financial details along with the Earnest Money Pay Order).

9. The bid value should be inclusive of all government taxes where applicable with the validity period of 90 days.

10. The bid should mention complete description of the goods. For example Scientific Equipments (name of the equipment, country of origin, model, Cat. No.) / Glassware / Chemicals / Consumables etc.

11. In case of C & F price, the freight component of individual item should be included in the price.

12. In case of sole distributor of an item, certificate should be attached with bid.

13. Kindly quote only required pack size of required good/item/, catalogue number as well as copy of catalogue or relevant pages. Do not quote other sizes.

14. Period of delivery of ordered items (maximum 12 weeks for C&F quoted items and 5 weeks for the items quoted on F.O.R. basis), from the date of purchase order should be clearly mentioned in the bid.

15. The supply of ordered goods should be made as per mentioned in the submitted offer. In case of any delay in supply, penalty would be imposed as per rules (0.50 % per day of the total bid). Delay in shipment without proper justification would not be accepted.

16. If a supplier refuses to pay imposed penalty, he may be black listed from the ICCBS business as per rules.

17. As per purchase order, no other goods can be imported in the same consignment.

18. For imports, a set of shipping documents should be sent immediately to the consignee (ICCBS), so the necessary documentation for clearance from the Pakistan Customs can be arranged promptly.

19. An agreement will be signed between the Institute and the local agent of ordered goods, wherever applicable.

20. Performance security in shape of bank draft, bank guarantee @ 5% of the order value should be submitted at the time of taking work order /Purchase order. The money will not be released till the commissioning, installation, and training of concerned staff and issuance of certificate of acceptance of the equipment/s in line with the provision of SPP rules 2010.

21. The bid should be submitted in a proper shape as guided above. Otherwise, may be rejected.

22. All the tenders would be opened in the Meeting Room of the Center at sharp 3:00 pm only on Tuesdays. In case of declared holiday, tenders would be opened on next working day, except Friday.

 

23.     Delivery period should be clearly mentioned. Conditions such as “Delivery as per availability of stock” and other such conditional Deliveries will not be accepted.

24. For further assistance, kindly contact on111 222 292 ext 108/159/341/320

 

 

ICCBS Terms and Conditions Specifically for Tenders:-

1. Tender documents can be obtained or downloaded on payment as per specified in the tender advertisement in the form of valid pay order / bank draft in favor of Director, ICCBS. Please write tender number and bidder's name on the back of the pay order/ bank draft.

2. On the bid envelope, following information must be given clearly:

Tender number, bidder's name, telephonic contact. Bid should be properly signed/stamped.

3. Completely filled summary sheet of the bid (explicitly mentioning all currently applicable Taxes) should be attached on top of the submitted Tender, otherwise bid would be rejected.

4. Summary of bid should be made as mentioned below:

In case of import, total bid value in C & F (in any foreign currency) @ Rs. ___ (U.S. $, €, £, ¥ etc).
In case of local purchase, total bid value in Pak Rupees including GST (FOR) ________.
Earnest money @ 2% of the total bid amount (including freight, all taxes etc.) _______.
Pay order No (should be enclosed with the bid) _________.
Date and signature.

5. Earnest money will only be accepted in the form of pay order / bank draft in favor of Director, ICCBS. Please write tender number and bidder's name on the back of the pay order/ bank draft.

6. In case of two options of an item are quoted, earnest money for both the options should be attached with the bid.

7. The bid value should be inclusive of all government taxes where applicable with the validity period of 90 days.

8. The bid should mention complete description of the goods. For example Scientific Equipments (name of the equipment, country of origin, model, Cat. No.) / Glassware / Chemicals / Consumables etc.

9. In case of C & F price, the freight component of individual item should be included in the price.

10. In case of sole distributor of an item, certificate should be attached with bid.

11. Kindly quote only required pack size of required good/item/, catalogue number as well as copy of catalogue or relevant pages. Do not quote other sizes.

12. Period of delivery of ordered items (maximum 12 weeks for C&F quoted items and 5 weeks for the items quoted on F.O.R. basis), from the date of purchase order should be clearly mentioned in the bid.

13. The supply of ordered goods should be made as per mentioned in the submitted offer. In case of any delay in supply, penalty would be imposed as per rules (0.50 % per day of the total bid). Delay in shipment without proper justification would not be accepted.

14. If a supplier refuses to pay imposed penalty, he may be black listed from the ICCBS business as per rules.

15. As per purchase order, no other goods can be imported in the same consignment.

16. For imports, a set of shipping documents should be sent immediately to the consignee (ICCBS), so the necessary documentation for clearance from the Pakistan Customs can be arranged promptly.

17. An agreement will be signed between the Institute and the local agent of ordered goods, wherever applicable.

18. Performance security in shape of bank draft, bank guarantee @ 5% of the order value should be submitted at the time of taking work order /Purchase order. The money will not be released till the commissioning, installation, and training of concerned staff and issuance of certificate of acceptance of the equipment/s in line with the provision of SPP rules 2010.

19. The bid should be submitted in a proper shape as guided above. Otherwise, may be rejected.

20. All the tenders would be opened in the Meeting Room of the Center at sharp 3:00 pm only on Tuesdays. In case of declared holiday, tenders would be opened on next working day, except Friday.

21. Delivery period should be clearly mentioned. Conditions such as “Delivery as per availability of stock” and other such conditional Deliveries will not be accepted.


ICCBS Terms and Conditions Specifically for Quotations / Enquiries:

1.Quotations by emails would not be acceptable.

2.Items quoted in Ex-Works or F.O.B. prices would not be entertained.

3. On the sealed quotation envelope, following information must be given clearly: Enquiry or number (on top of the envelop) , bidder's name, date, telephonic contact. Quotation must be properly signed/stamped.

4. The bid value should be inclusive of all government taxes where applicable with the validity period of 90 days.

5. The bid should mention complete description of the goods. For example Scientific Equipments (name of the equipment, country of origin, model, Cat. No.) / Glassware / Chemicals / Consumables etc.

6. In case of C & F price, the freight component of individual item should be included in the price.

7. In case of sole distributor of an item, certificate should be attached with bid.

8. Kindly quote only required pack size of required good/item/, catalogue number as well as copy of catalogue or relevant pages. Do not quote other sizes.

9. Period of delivery of ordered items (maximum 12 weeks for C&F quoted items and 5 weeks for the items quoted on F.O.R. basis), from the date of purchase order should be clearly mentioned in the bid.

10. The supply of ordered goods should be made as per mentioned in the submitted offer. In case of any delay in supply, penalty would be imposed as per rules (0.50 % per day of the total bid). Delay in shipment without proper justification would not be accepted.

11. If a supplier refuses to pay imposed penalty, he may be black listed from the ICCBS business as per rules.

12. As per purchase order, no other goods can be imported in the same consignment.

13. For imports (C&F) , a set of shipping documents should be sent immediately to the consignee (ICCBS), so the necessary documentation for clearance from the Pakistan Customs can be arranged promptly.

14. An agreement will be signed between the Institute and the local agent of ordered goods, wherever applicable.

15. The bid should be submitted in a proper shape as guided above. Otherwise, may be rejected.

16. Delivery period should be clearly mentioned. Conditions such as “Delivery as per availability of stock” and other such conditional Deliveries will not be accepted.

17. For further assistance, kindly contact on 111 222 292 ext 108/159/341/320



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